Job Description
Our client is proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our personnel, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.
Assist in essential duties and functions with the overall objective of providing administrative support in a project team environment.
Works closely with project management, project leads and admin team members under minimum supervision, handling all project administrative responsibilities as assigned. - Assist in essential duties and functions with the overall objective of providing administrative support in a project team environment.
- Works closely with project management, project leads and admin team members under minimum supervision, handling all project administrative responsibilities as assigned.
- Networks with other project administrative assistants to strengthen relationships to assure coverage during absences.
- Administrative duties include, but are not limited to preparation of reports, org. charts, project correspondence, meeting/conference notes, presentations, and maintaining project document logs. Set up and maintain project files in project databases.
- General duties include meeting coordination (arrange meeting space, send out meeting invites, order/setup catering, project event planning), file/maintain electronic project files in accordance with project closeout and file retention schedule. Email retention, travel arrangements, create expense reports, handle mail distribution, order/maintain office supplies, process travel authorizations, prepare/maintain project task force directory, prepare/maintain project standing meeting matrix.
- Assist with planning functions to include socials, vendor lunches, and specialized training.
- Provide support with space allocations and submitting move requests for the project.
- Coordinate on-boarding and demobilization requests.
- Participate in project meetings as requested.
- Use the Internet for business purposes.
- Other duties as assigned
Basic Job Requirements: - The ability to communicate effectively with audiences that include, but are not limited to management, coworkers, clients, vendors, contractors, and visitors.
- Ability to attend to detail and work in a time-conscious and time-effective manner.
- Proficient in use of specialized software programs (MS Word, Excel, PowerPoint, Outlook, SharePoint and project related software programs).
- Excellent customer service skills.
- Excellent organizational skills, judgment, flexibility, with some latitude for independent judgment requiring the use of organizational, prioritization skills, decision making, analytical and negotiating skills.
- Must be a team player and demonstrate flexibility; must be able to work well both independently and as a member of a project team.
- Prefer 5-10+ years in administrative and/or project related experience.
- Maintain compliance with all applicable policies, procedures, and global standards.
- Meet expectations on attendance and punctuality.
Job Tags
Contract work, For contractors, Self employment, Freelance, Work at office