Job Description

ASSISTANT PROJECT MANAGER
This position is responsible for completing projects and verifying that they meet expectations regarding quality, schedule, plans, specifications, and budget. You will also act as a liaison between the project owner and Ross Group.

This role includes assignment to a complex federal construction project supporting a mission-critical government facility. The project involves specialized systems integration and requires close coordination with specialized equipment integrators and government representatives throughout the project lifecycle.

In this role you will…

• Assist project management in arranging for jobsite utilities and temporary controls and assist in setting up a field office.
• Obtain needed permits and contract documents; ensure all subcontractors have appropriate permits.
• Navigate base access, security clearance, and badging requirements for all subcontractors and team members.
• Manage the setup and administration of the project's electronic construction and contract management system to control document routing, submittals, and RFIs.

• Maintain and update office copies of plans and specifications.
• Review submittals and prepare submittal logs, including for highly technical, industrial-grade equipment, and maintain the master submittal register.
• Ensure all equipment — including long-lead and specialized materials — is properly scheduled, tracked, and monitored upon arrival.
• Prepare proposed change logs; obtain quotations from subcontractors and write subcontract change orders.
• Assist project management in preparing price changes; prepare quotations and purchase contracts for the owner.
• Distribute plans, specifications, and addenda to subcontractors.
• Consult with relevant parties, including specialized equipment integrators, to answer subcontractor RFIs and manage RFIs and action items related to complex facility systems and controls integration.
• Monitor all back charges.
• Ensure all subcontracts are signed and returned promptly.
• Set up and maintain a plan distribution log.

• Work alongside the superintendent and quality control manager to implement the project's formal phases of control (preparatory, initial, and follow-up).
• Champion the site's Foreign Object Debris (FOD) management plan, enforcing a “clean as you go” approach and strict tool control among all trades.
• Monitor project progress for adherence to plans, specifications, and as-builts.
• Monitor any material received on site.
• Monitor regulated environmental constraints, including the tracking and disposal of contaminated soils and dewatering effluent, in coordination with the environmental manager.
• Prepare RFIs and maintain a log.
• Maintain notes on all conversations and correspondence.
• In conjunction with other staff members, anticipate and take steps to correct any deficiencies.

• Assist project management in calculating weekly labor costs.
• Assist in the preparation of reports.

• Assist in the preparation of as-builts.
• Assist in the preparation of all closeout documents, ensuring closeout procedures follow specifications.
• Confirm completion of final subcontractor change orders.
• Assist in executing the project's formal facility turnover process.
• Coordinate the verification and validation phase, supporting factory acceptance testing, site acceptance testing, and live equipment correlation.
• Ensure operation and maintenance (O&M) manuals, facility data workbooks, and all required documentation are meticulously compiled and provided to the owner.
• Switch all utilities into the owner's name and assist in obtaining a Certificate of Occupancy.

As the ideal candidate you…

• Have three to five years' experience in construction management, with a Bachelor's degree in Construction Management, Civil Engineering, or Mechanical Engineering.
• Have a proven successful project history of maintaining quality, schedule, safety, and actual cost versus estimated cost; you excel at managing rapidly changing priorities to accomplish project goals.
• Have federal or heavy industrial construction experience, which is highly preferred given the technical complexity of this project.
• Hold, or are capable of rapidly obtaining, current Construction Quality Management (CQM) for Contractors certification.
• Possess the technical aptitude to understand complex mechanical, electrical, and structural systems.
• Use strong verbal and written communication skills to interact with all levels of employees, Ross Group management, and outside partners such as owners, architects, engineers, subcontractors, and suppliers.
• Don't mind flexible work hours, with an average of 50 hours per week or as needed, including support for critical milestones and testing phases.

Expectations in this role include…

• Identifying problems, gathering and analyzing information, and consulting with appropriate parties to make your project successful.
• Meeting established goals, while ensuring quality of work through accuracy and thoroughness.
• Planning projects effectively, using past experience to identify issues during pre-construction in order to optimize project performance.
• Leading projects to completion, using management skills to effectively coordinate with each involved party.
• Being flexible, well organized, and detail oriented, using efficient time management skills to meet project deadlines and schedules.
• Making timely decisions using sound and accurate judgment while keeping appropriate people informed in the decision process.
• Having a working knowledge of computers, Microsoft Office, and the internet.
• Working to increase your job knowledge, exhibiting the ability to learn and apply new skills.

You are physically able to…

• Work outdoors in extreme conditions such as cold, heat, and humidity on an occasional basis.
• Stand, climb, bend, and stoop on an occasional basis.
• Use visual and auditory skills.

Some positions warrant eligibility for a monthly auto allowance. When an employee is deemed eligible, the use of the vehicle must be for the employer's convenience; the use of the vehicle must be required as a condition of employment; the vehicle must qualify as an acceptable vehicle as defined by the Company depending on the employee's function within the organization.

Status: Exempt
Reports To: Project Manager
Secondarily Reports To: Senior Project Manager

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